Review of Altaro Office 365 Backup

By leon Author

Updated - November 20, 2021

Review of Altaro Office 365 Backup

Is it important to backup Office 365? Does Office 365 include full backup capabilities?

All an organization's data, emails, and files are important, so it's always a good idea to back them up. The same goes for Office 365.

Microsoft does take backups, but only for a limited time. Microsoft, for example, takes a backup of SharePoint every 12 hours and keeps it for 14 days. But that's not enough.

Altaro Office 365 Backup

Altaro offers Office 365 backup options. Backups are available for your Office 365 mailboxes, OneDrive files, and SharePoint libraries.

Altaro's Microsoft Azure infrastructure will host the backups via an Online console.

Features of Altaro Office 365 Backup

We can now see the features of Altaro Office 365 Backup.

  • You can back up your organization's mailboxes, OneDrive files, and SharePoint libraries easily. Altaro's Azure cloud infrastructure offers Altaro a secure cloud backup location. The backups can be kept for as long as needed.
  • Backups can be taken up to four times a day. Backup options can be enabled or disabled manually as well.
  • Not only can you back up emails, but you can also backup attachments, calendars, and contacts. Furthermore, you can restore entire mailboxes as well as selected mail items, such as restoring the same mailbox.
  • Additionally, OneDrive and SharePoint Document Libraries have the ability to restore files to a downloadable ZIP archive or another OneDrive account or SharePoint Document Library via the backup tool.
  • By using the tool, you can select the Office 365 users whose email boxes you wish to back up, as well as automatically provision new users.
  • The data will be stored in an Altaro secured cloud backup location, so there is no need for a storage server.
  • You will have a centralized interface for managing backups. Your mailboxes and files can easily be found, managed, and monitored. The backups can be searched as well as browsed with advanced filters.
  • Altaro's centralized, multi-tenant online management console allows MSPs to manage and monitor all of their customers' Office 365 backups.
  • It supports two-factor authentication (2FA), and it encrypts backup data with AES 256-bit.
  • This tool allows you to review the actions taken by your team members, such as enabling or disabling backups for mailboxes, OneDrive, and SharePoint; browsing backup data, and resetting backups. You can also export the audit report.
  • Additionally, users within the team can be granted access to the tool, allowing them to browse and restore organization data.
  • Also, they can access the management console and receive 24/7 support.
  • MSPs can also give their clients access to the Altaro Cloud Management Console, so that they can monitor, browse, and restore their own backup files.

Pricing

They offer flexible pricing options for using the tool.

Licenses are available for mailbox-only backups or for mailbox, OneDrive, and SharePoint Online backups.

You can subscribe for one year, two years, or three years.

On the below page, you can check and calculate the number of users.

Altaro Office 365 Backup MSP configuration

Altaro Office 365 Backup is the solution I am using here. Your Altaro Office 365 Backup Cloud management console access details will be sent to you once you sign up.

In this place, you can manage your Office 365 backups in one place using just a browser.

Dashboard:

The dashboard appears when you open the management console.


Add your customer and Office 365 organization

Our next step will be to add our first customer and Office 365 organization.

The first step is to add a customer, enter the customer's name, and then select the backup option.

The importance of selecting a backup plan cannot be overstated. You have two choices:

  • You can make a backup only of your mailbox if you wish.
  • If you wish to make sure you have a backup of everything, make sure you have a backup plan for your mailbox, OneDrive, and SharePoint.

Then click on Next.

Check the fig below:


Create an Office 365 organization

Then you can add an Office 365 Organization to it. After the tenant name, a user-friendly name should follow.


Click Next to continue. Access must be granted to three applications. By clicking on it, a new tab will appear where you can choose a tenant admin user.


I will show you the screen below after you click Accept. If you click Close, you will be taken back to the previous screen.

The whole screen looks like this:

The whole screen looks like below:


Backing up a user's mailbox or OneDrive or SharePoint files

The next step is to choose one of the following options:

  • Back-Up all Users
  • Select Users to Back Up
  • Select Users to Back Up later

If you want newly created users to be automatically added in the future, you can select the option to add them automatically.


Users in your Organization will be populated when you select "Select Users to Backup.". In addition, you can choose to backup only the mailbox or also OneDrive.


You will then be asked to choose the SharePoint files you wish to backup.

Either way, you can choose to back up all files in all SharePoint libraries.

Alternatively, you can select any SharePoint site in your Office 365 account. Here's one example.


The Configuration summary will appear as shown below, click Finish.


Check Back-Up Status

From the Dashboard, you can check the status of your backups.

Here you can see the Mailbox and SharePoint backup status.


Restoring files from OneDrive or SharePoint is possible

You can also restore mailboxes, OneDrive, and SharePoint files using the Altaro Office 365 backup cloud management console.

Here you can click on Restore -> Mailbox and then choose the customer and the Office 365 organization like below:


Once you have selected a Mailbox, you can proceed as follows:


Afterwards, you can choose which version of your mailbox you want to restore:


Choose one of the following restore destinations:

  • Restore all Emails, Calendar Items, and Contacts back to the same Mailbox (It will restore everything in a new folder in the target mailbox)
  • Restore all Emails, Calendar Items, and Contacts to a different Mailbox (Can be restored to a different name with same Office 365 organization)
  • Restore to PST File (available for download)
  • Restore to Zip Archive (available for download)


Then you can select the Restore Options.

It will display the account to which the download link will be emailed as well as the passphrase that will be used to unzip the ZIP file. Copy the PassPhrase file.

Then it will display the following message:

You can also view the Restore History list from the Dashboard.


Additionally, the user will receive an email notification with the downloadable link as follows:


We can also restore SharePoint and OneDrive files in the same way.

Conclusion

For backing up Office 365 mailboxes, SharePoint, and OneDrive files, this tool is extremely user-friendly and very easy to use.

There is also a 30-day fully functional trial available for this tool.

As a Managed Service Provider, Altaro Office 365 Backup for MSPs allows you to backup and restore all your clients' Office 365 mailboxes and OneDrive and SharePoint files.


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